There are many workflow and project task management / tracking applications available to use these days.  We’ve found a particularly helpful one in Trello and are highlighting it as a conclusion to our month long Technical Tuesday blog posts.

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Trello is a web-based tool that organizes tasks by using cards.  Cards can be organized into lists to track progress.  If you have a three step process you need to run on something, you create a card for the “thing” and move it into each phase of the process as you work.

Trello works well for us in the Media Library and Archives.  We have several people working on an item at any given time and Trello allows us to comment and mention other team members when they need to do their part of the process.

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It’s helped our archiving process because we know exactly where in the workflow an item is at any time.

You can also add useful labels to your cards as well as things like checklists and due dates.  There is even email integration, so you can forward an email to Trello and it will create a new card with the attached email.

You can sign up for Trello here.  There are free and paid account options available.


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